Replacement of Floor Tiles and Painting Works - BCA Findings - La Fontana Apartments
Break DownJOB REFERENCE:
JB004-26-05230
Replacement of Floor Tiles and Painting Works - BCA Findings - La Fontana Apartments
The scope of this report covers the identified defects and required maintenance works in the basement, ground floor, upper floors, staircases, roof areas, service rooms and external building areas.
The proposed rectification works include:
• Floor epoxy coating and surface preparation.
• Wall and ceiling repairs and painting.
• External façade and wall repairs and painting.
• Replacement of damaged floor tiles, marble and interlock.
• Wall crack repairs and wallpaper replacement.
• False ceiling tile replacement and gypsum ceiling painting.
• Handrail surface preparation and painting.
• Replacement of the roof pump room signboard.
The report also identifies potential causes of the observed conditions and recommends suitable remedial procedures. The actual condition and extent of each defect shall be verified at site before commencement of work.
3. CONSOLIDATED TECHNICAL ASSESSMENT AND RECOMMENDED RECTIFICATION WORKS
3.1 Basement Pump Room – Floor Epoxy Coating
Reference No.: C-001
Identified Issue:
The basement pump room floor requires epoxy coating works.
Preliminary Root Cause:
Possible causes include normal wear and tear, abrasion, impact, chemical exposure, moisture within the concrete substrate, inadequate previous surface preparation or deterioration of the existing coating.
Recommended Rectification Work:
1. Inspect the existing floor coating and concrete substrate to identify damaged, loose or deteriorated areas.
2. Check for moisture, cracks, contamination and any hollow or delaminated coating.
3. Remove all loose and defective coating materials.
4. Mechanically prepare the concrete surface in accordance with the approved epoxy manufacturer's recommendations.
5. Repair cracks, surface irregularities and other substrate defects using suitable repair materials.
6. Apply the approved epoxy primer and coating system at the specified application rate and thickness.
7. Allow sufficient curing time before reopening the area for normal use.
8. Ensure the completed surface is uniform, properly bonded and free from visible defects.
Inspection and Acceptance:
The completed epoxy coating shall be inspected for surface preparation, adhesion, uniformity, thickness where specified and overall finish quality.
________________________________________
3.2 Basement Pump Room – Wall Painting
Reference Nos.: C-002, C-004, C-005, C-006
Identified Issue:
Wall surfaces within the basement pump room require repair and painting.
Preliminary Root Cause:
Possible causes include ageing of the existing paint system, abrasion, impact damage, surface cracking, dampness, water ingress or deterioration of the existing plaster and paint finish.
Recommended Rectification Work:
1. Inspect the affected wall surfaces and identify cracks, dampness, loose paint and damaged plaster.
2. Investigate and rectify any water leakage or moisture-related issues before commencing painting.
3. Remove loose, peeling and deteriorated paint.
4. Repair cracks, damaged plaster and surface irregularities using suitable repair materials.
5. Allow the repaired surfaces to dry completely.
6. Sand the surfaces to achieve a smooth and even finish.
7. Apply suitable primer or sealer compatible with the existing substrate.
8. Apply the approved finishing paint coats to achieve uniform colour and coverage.
9. Protect adjacent equipment, services and finished surfaces during execution.
Inspection and Acceptance:
The completed wall surfaces shall be inspected for proper adhesion, colour consistency, smoothness and uniform coverage.
________________________________________
3.3 Basement Pump Room – Ceiling Painting
Reference No.: C-003
Identified Issue:
The ceiling surface within the basement pump room requires painting.
Preliminary Root Cause:
Possible causes include ageing, staining, moisture, surface cracking, leakage or deterioration of the existing paint system.
Recommended Rectification Work:
1. Inspect the ceiling for stains, cracks, dampness and loose paint.
2. Investigate and rectify any leakage or condensation before painting.
3. Remove loose and deteriorated paint.
4. Repair cracks and surface defects.
5. Allow the repaired surface to dry before applying paint.
6. Apply suitable primer or sealer followed by the approved finishing coats.
7. Protect pumps, electrical installations, ventilation openings and adjacent equipment during execution.
Inspection and Acceptance:
The completed ceiling shall be inspected for uniform coverage, proper adhesion and a clean, consistent finish.
________________________________________
3.4 Basement Parking Area – Wall Painting
Reference Nos.: C-007, C-008, C-011, C-012, C-013, C-014
Identified Issue:
Wall surfaces within the basement parking area require repair and painting.
Preliminary Root Cause:
Possible causes include ageing, vehicle-related impact, abrasion, surface cracking, dampness, water ingress and deterioration of the existing paint system.
Recommended Rectification Work:
1. Inspect the identified wall surfaces and mark all defective areas.
2. Check for cracks, damaged plaster, dampness and peeling paint.
3. Investigate and rectify any moisture or water ingress issues.
4. Remove loose and defective paint.
5. Repair damaged plaster and cracks using suitable materials.
6. Allow the repaired areas to dry and sand the surfaces smooth.
7. Apply compatible primer or sealer.
8. Apply the approved finishing paint coats.
9. Ensure proper protection of vehicles, parking areas, signage and adjacent finishes during execution.
Inspection and Acceptance:
The completed surfaces shall be checked for proper preparation, adhesion, uniform colour and overall finishing quality.
________________________________________
3.5 Basement Parking Area – Floor Epoxy Coating
Reference Nos.: C-009, C-010, C-015, C-016
Identified Issue:
The basement parking floor requires epoxy coating works.
Preliminary Root Cause:
Possible causes include normal wear, vehicle movement, abrasion, impact, chemical or oil contamination, moisture within the substrate and deterioration of the existing coating.
Recommended Rectification Work:
1. Inspect the existing floor coating and concrete substrate.
2. Identify loose coating, cracks, damaged areas and contamination.
3. Check the substrate moisture condition before applying the epoxy system.
4. Remove defective coating and mechanically prepare the floor.
5. Repair cracks and surface irregularities.
6. Clean the prepared surface to remove dust, oil and other contaminants.
7. Apply the approved epoxy primer and coating system in accordance with the manufacturer's requirements.
8. Maintain the specified coating thickness and allow sufficient curing time.
9. Restrict vehicle and pedestrian access until the coating has fully cured.
Inspection and Acceptance:
The completed floor shall be inspected for adhesion, uniformity, surface continuity, thickness where specified and suitability for parking use.
________________________________________
3.6 Ground Floor Entrance – Marble Floor Replacement
Reference No.: C-018
Identified Issue:
Damaged marble flooring at the ground floor entrance requires replacement.
Preliminary Root Cause:
Possible causes include impact damage, heavy pedestrian traffic, defective bedding, inadequate installation, substrate movement or deterioration of the existing adhesive or mortar bed.
Recommended Rectification Work:
1. Identify and mark the damaged marble flooring.
2. Carefully remove the damaged marble without affecting adjacent finishes.
3. Inspect the underlying bedding and substrate.
4. Repair any damaged or uneven substrate.
5. Supply and install matching approved marble.
6. Use a suitable adhesive or bedding system compatible with the marble and substrate.
7. Maintain the existing floor level, alignment, joint width and finish.
8. Ensure the replacement marble is properly fixed and protected during curing.
Inspection and Acceptance:
The completed flooring shall be checked for colour and finish matching, alignment, lippage, joint quality and secure installation.
________________________________________
3.7 Ground Floor Entrance – External Interlock Replacement
Reference No.: C-019
Identified Issue:
Damaged interlock paving outside the ground floor entrance requires replacement.
Preliminary Root Cause:
Possible causes include vehicle loading, pedestrian traffic, settlement of the bedding layer, inadequate compaction, water ingress or movement of the underlying subgrade.
Recommended Rectification Work:
1. Identify and isolate the affected interlock area.
2. Remove damaged interlock blocks and defective bedding materials.
3. Inspect the underlying base and subgrade for settlement or deterioration.
4. Recompact and reinstate the bedding layer as required.
5. Install matching approved interlock blocks.
6. Maintain the existing levels, alignment, pattern and drainage falls.
7. Compact and finish the reinstated area properly.
8. Ensure that the finished surface is stable and safe for pedestrian movement.
Inspection and Acceptance:
The reinstated interlock shall be checked for stability, level differences, alignment, joint filling and proper drainage.
________________________________________
3.8 External Façade – Repairing and Painting
Reference Nos.: C-020, C-023, C-024, C-078, C-079, C-091, C-092
Identified Issue:
External façade and wall surfaces require repair and painting.
Preliminary Root Cause:
Possible causes include weather exposure, ageing of the existing coating, surface cracking, water ingress, poor adhesion and deterioration of the external render or substrate.
Recommended Rectification Work:
1. Carry out a detailed visual inspection of the identified external façade areas.
2. Identify cracks, loose paint, hollow render, damaged plaster and deteriorated sealant.
3. Investigate and rectify the source of water ingress wherever identified.
4. Remove loose paint, defective render and unsound surface materials.
5. Repair cracks and damaged substrate using compatible external-grade repair materials.
6. Allow adequate curing and drying of repaired areas.
7. Apply suitable exterior-grade primer.
8. Apply the approved weather-resistant exterior paint system.
9. Ensure the selected materials are suitable for external environmental conditions.
10. Provide approved access equipment, fall protection, barricading and exclusion zones during the work.
Inspection and Acceptance:
The completed façade shall be inspected for surface preparation, repaired areas, coating adhesion, colour consistency and overall finish quality.
________________________________________
3.9 Ground Floor Landscape Area – Wall Painting
Reference Nos.: C-021, C-025, C-026
Identified Issue:
Wall surfaces within the ground floor landscape area require repair and painting.
Preliminary Root Cause:
Possible causes include exposure to moisture from irrigation, weather conditions, surface deterioration, cracking and ageing of the existing paint.
Recommended Rectification Work:
1. Inspect the affected walls for cracks, dampness, peeling paint and damaged plaster.
2. Check for moisture penetration from irrigation systems or adjacent landscape areas.
3. Rectify any identified moisture source.
4. Remove loose and defective paint.
5. Repair damaged plaster and surface cracks.
6. Allow the repaired surfaces to dry.
7. Apply suitable exterior-grade primer and approved finishing paint.
8. Protect plants, landscape finishes and adjacent surfaces during execution.
Inspection and Acceptance:
Inspect the completed surfaces for uniform colour, proper adhesion, smoothness and overall finish quality.
________________________________________
3.10 Ground Floor Main Garbage Room – Floor Tile Replacement
Reference No.: C-022
Identified Issue:
Damaged floor tiles within the main garbage room require replacement.
Preliminary Root Cause:
Possible causes include heavy loading, impact, moisture exposure, chemical contamination, defective adhesive or deterioration of the underlying bedding.
Recommended Rectification Work:
1. Isolate the affected area and identify damaged tiles.
2. Remove damaged tiles and defective bedding materials.
3. Inspect the underlying substrate.
4. Repair any damaged or uneven areas.
5. Install matching approved floor tiles using suitable adhesive.
6. Maintain the existing floor levels, drainage falls and joint alignment.
7. Apply suitable grout and allow sufficient curing.
8. Clean and disinfect the affected area before reopening it for use.
Inspection and Acceptance:
Check tile alignment, joint quality, lippage, adhesion, drainage falls and overall floor finish.
________________________________________
3.11 LV Room – Wall Repairing and Painting
Reference No.: C-027
Identified Issue:
Wall surfaces within the LV room require repair and painting.
Preliminary Root Cause:
Possible causes include ageing, surface cracks, dampness, damaged plaster or deterioration of the existing paint system.
Recommended Rectification Work:
1. Inspect the affected walls and identify cracks, loose paint and damaged plaster.
2. Check for dampness and rectify any moisture-related issues.
3. Remove loose and deteriorated paint.
4. Repair cracks and damaged plaster.
5. Allow the repaired surface to dry completely.
6. Apply compatible primer and approved finishing paint.
7. Protect electrical panels, cables and other electrical installations throughout the work.
Inspection and Acceptance:
Inspect the repaired walls for smoothness, adhesion, uniform coverage and proper protection of electrical installations.
________________________________________
3.12 External Wall Ground Floor – Repairing and Painting
Reference No.: C-029
Identified Issue:
External wall surfaces require repairing and painting.
Preliminary Root Cause:
Possible causes include weather exposure, surface cracking, moisture penetration, ageing of the paint system and deterioration of the existing plaster.
Recommended Rectification Work:
1. Inspect the external wall surfaces.
2. Identify cracks, loose paint and defective plaster.
3. Investigate and rectify water ingress where present.
4. Remove defective surface materials.
5. Repair cracks and damaged plaster using suitable external-grade materials.
6. Apply suitable primer after proper curing and drying.
7. Apply approved exterior finishing paint.
8. Provide safe access and suitable protection during execution.
Inspection and Acceptance:
Inspect the repaired wall for surface uniformity, coating adhesion and weather-resistant finish.
________________________________________
3.13 Play Area – Wall Repairing and Painting
Reference Nos.: C-030, C-031
Identified Issue:
Wall surfaces within the play area require repair and painting.
Preliminary Root Cause:
Possible causes include impact damage, abrasion, ageing, surface cracks and deterioration of the existing paint finish.
Recommended Rectification Work:
1. Inspect the affected walls and identify damaged areas.
2. Remove loose paint and defective plaster.
3. Repair cracks and surface irregularities.
4. Sand the repaired areas smooth.
5. Apply suitable primer and approved finishing paint.
6. Use suitable durable materials appropriate for the play area.
7. Protect play equipment and surrounding finishes during execution.
Inspection and Acceptance:
Ensure the finished walls are smooth, properly coated and free from sharp edges, loose materials and visible defects.
________________________________________
3.14 First Floor – Wallpaper Area Wall Crack Repair and Wallpaper Replacement
Reference Nos.: C-033, C-037
Identified Issue:
Wall cracks within the wallpaper area require repair, followed by replacement of the affected wallpaper.
Preliminary Root Cause:
Possible causes include plaster shrinkage, minor substrate movement, inadequate joint treatment, moisture penetration or deterioration of the existing wall finish.
Recommended Rectification Work:
1. Inspect the affected walls and identify the extent and pattern of cracking.
2. Check whether the cracks are superficial or indicate possible substrate movement.
3. Investigate and rectify moisture-related issues where present.
4. Remove existing wallpaper from the affected areas.
5. Repair cracks and defective plaster.
6. Allow the repaired substrate to dry completely.
7. Apply suitable primer or sealer to prepare the wall surface.
8. Install approved replacement wallpaper matching the existing design, colour and pattern as closely as possible.
9. Ensure proper alignment, joint finishing and adhesion.
Inspection and Acceptance:
Inspect the repaired wall and wallpaper for smoothness, pattern alignment, joint quality, adhesion and overall appearance. Any significant or recurring cracks shall be referred for further technical assessment before covering them.
________________________________________
3.15 First Floor – Garbage Room Outside Area Wall Painting
Reference No.: C-034
Identified Issue:
Wall surfaces outside the first-floor garbage room require painting.
Preliminary Root Cause:
Possible causes include ageing, surface deterioration, moisture exposure, staining and peeling of the existing paint.
Recommended Rectification Work:
1. Inspect the affected wall surfaces.
2. Remove loose and deteriorated paint.
3. Repair cracks and minor surface defects.
4. Investigate moisture or leakage where staining is observed.
5. Allow the repaired surfaces to dry.
6. Apply suitable primer and approved finishing paint.
7. Protect adjacent doors, frames, services and finishes.
Inspection and Acceptance:
Check the completed walls for uniform coverage, adhesion and a clean finish.
________________________________________
3.16 First Floor – Electrical Room Wall Crack Repairing and Painting
Reference No.: C-035
Identified Issue:
Cracks and defective wall finishes within the first-floor electrical room require repair and painting.
Preliminary Root Cause:
Possible causes include plaster shrinkage, minor substrate movement, ageing, dampness or deterioration of the existing wall finish.
Recommended Rectification Work:
1. Inspect and assess the cracks.
2. Identify whether the cracks are superficial or require further technical investigation.
3. Remove loose paint and defective plaster.
4. Repair the cracks using suitable repair materials.
5. Allow adequate curing and drying.
6. Apply suitable primer and approved finishing paint.
7. Protect electrical panels, cables and equipment during the works.
Inspection and Acceptance:
Inspect the repaired surfaces for smoothness, proper adhesion and uniform finish. Ensure that electrical installations remain protected and unaffected.
________________________________________
3.17 First Floor – False Ceiling Tile Replacement and Gypsum Ceiling Painting
Reference No.: C-036
Identified Issue:
False ceiling tiles require replacement, and the gypsum ceiling area requires painting.
Preliminary Root Cause:
Possible causes include moisture exposure, leakage, physical damage, ageing, deterioration of ceiling materials or defects in the supporting ceiling system.
Recommended Rectification Work:
1. Inspect the false ceiling and gypsum ceiling areas.
2. Identify damaged, stained, sagging or deteriorated ceiling tiles.
3. Investigate and rectify any leakage or moisture source.
4. Carefully remove damaged ceiling tiles.
5. Inspect the ceiling grid, supports and suspension system.
6. Replace damaged or defective ceiling components where necessary.
7. Install matching approved ceiling tiles.
8. For the gypsum ceiling, remove loose paint and repair damaged joints and surface irregularities.
9. Apply suitable primer and approved ceiling paint.
10. Ensure that access panels and service openings remain accessible.
Inspection and Acceptance:
Inspect the ceiling for level, alignment, secure fixing, uniform finish and proper reinstatement of the supporting system.
________________________________________
3.18 Second Floor – Electrical Room Wall Crack Repairing and Painting
Reference Nos.: C-039, C-040
Identified Issue:
Wall cracks and defective paint finishes within the second-floor electrical room require repair and painting.
Preliminary Root Cause:
Possible causes include plaster shrinkage, minor substrate movement, ageing, dampness and deterioration of the existing paint finish.
Recommended Rectification Work:
1. Inspect the wall cracks and identify their extent.
2. Check for moisture and determine whether the cracks require further technical assessment.
3. Remove loose paint and defective plaster.
4. Repair cracks using suitable materials.
5. Allow adequate drying and curing.
6. Apply compatible primer and approved finishing paint.
7. Protect all electrical panels, cables and associated installations.
Inspection and Acceptance:
Check the repaired wall surfaces for smoothness, adhesion, uniform colour and proper protection of electrical equipment.
________________________________________
3.19 Second Floor – Corridor Floor Tile Replacement
Reference No.: C-042
Identified Issue:
Damaged floor tiles within the second-floor corridor require replacement.
Preliminary Root Cause:
Possible causes include pedestrian traffic, impact, defective bedding, inadequate adhesive, substrate movement or moisture penetration.
Recommended Rectification Work:
1. Identify and mark the damaged tiles.
2. Remove the affected tiles carefully.
3. Inspect the bedding and underlying substrate.
4. Repair uneven or damaged areas.
5. Install matching approved tiles using suitable adhesive.
6. Maintain existing levels, alignment and joint widths.
7. Apply suitable grout and allow adequate curing.
8. Ensure the corridor remains safe and accessible during the works.
Inspection and Acceptance:
Inspect the replacement tiles for alignment, lippage, adhesion, joint quality and safe transitions.
________________________________________
3.20 Second Floor – Water Meter Room Floor Epoxy Coating
Reference No.: C-043
Identified Issue:
The second-floor Water meter room floor requires epoxy coating.
Preliminary Root Cause:
Possible causes include normal wear, abrasion, moisture, poor previous surface preparation and deterioration of the existing coating.
Recommended Rectification Work:
1. Inspect the existing floor and concrete substrate.
2. Identify cracks, loose coating and contaminated areas.
3. Remove defective coating.
4. Mechanically prepare the concrete surface.
5. Repair cracks and surface defects.
6. Apply approved epoxy primer and coating in accordance with the manufacturer's requirements.
7. Allow full curing before reopening the area.
8. Protect electrical installations and equipment during execution.
Inspection and Acceptance:
Inspect the completed floor for adhesion, uniformity, coating continuity and thickness where specified.
________________________________________
3.21 Second Floor – Garbage Room Outside Area Wall Painting
Reference Nos.: C-044, C-045
Identified Issue:
Wall surfaces outside the second-floor garbage room require painting.
Preliminary Root Cause:
Possible causes include ageing, staining, moisture exposure, peeling paint and deterioration of the existing surface finish.
Recommended Rectification Work:
1. Inspect the wall surfaces for cracks, stains and loose paint.
2. Investigate any dampness or water leakage.
3. Remove loose and deteriorated paint.
4. Repair minor cracks and damaged plaster.
5. Allow the repaired surface to dry.
6. Apply suitable primer and approved finishing paint.
7. Protect adjacent doors, frames and finishes.
Inspection and Acceptance:
Ensure proper coverage, colour consistency and a clean, uniform finish.
________________________________________
3.22 Third Floor – Garbage Room Outside Area Wall Painting
Reference No.: C-046
Identified Issue:
Wall surfaces outside the third-floor garbage room require painting.
Preliminary Root Cause:
Possible causes include ageing, surface deterioration, staining, moisture exposure and failure of the existing paint system.
Recommended Rectification Work:
1. Inspect the affected wall surfaces.
2. Remove loose and defective paint.
3. Repair cracks and minor plaster defects.
4. Investigate and rectify moisture-related issues.
5. Apply suitable primer and approved finishing paint after the surfaces have dried.
6. Protect adjacent finishes and services during execution.
Inspection and Acceptance:
Inspect the completed surfaces for uniformity, adhesion and overall finish quality.
________________________________________
3.23 Third Floor – Corridor Floor Tile Replacement
Reference No.: C-047
Identified Issue:
Damaged floor tiles within the third-floor corridor require replacement.
Preliminary Root Cause:
Possible causes include pedestrian traffic, impact, defective adhesive or bedding, substrate movement and moisture penetration.
Recommended Rectification Work:
1. Mark and isolate the affected flooring.
2. Remove damaged tiles and defective bedding.
3. Inspect and repair the substrate.
4. Install matching approved replacement tiles.
5. Maintain existing floor levels, alignment and joint widths.
6. Apply suitable grout and allow adequate curing.
7. Ensure that the completed floor is safe for pedestrian use.
Inspection and Acceptance:
Check for proper adhesion, alignment, lippage, joint quality and safe transitions.
________________________________________
3.24 Staircase – Wall and Ceiling Painting
Reference Nos.: C-048, C-055, C-057, C-062, C-063
Identified Issue:
Wall and ceiling surfaces within the staircase areas require painting.
Preliminary Root Cause:
Possible causes include ageing, frequent contact, abrasion, staining, surface cracking, moisture exposure and deterioration of the existing paint finish.
Recommended Rectification Work:
1. Inspect the staircase walls and ceilings.
2. Identify cracks, stains, peeling paint and damaged plaster.
3. Investigate and rectify any moisture or leakage issues.
4. Remove loose and defective paint.
5. Repair cracks and damaged plaster.
6. Sand the surfaces smooth.
7. Apply suitable primer or sealer.
8. Apply approved finishing paint to achieve uniform coverage.
9. Protect handrails, doors, lighting fixtures and staircase finishes.
10. Provide suitable access and barricading during execution.
Inspection and Acceptance:
Inspect the completed walls and ceilings for smoothness, colour consistency, adhesion and overall finish quality.
________________________________________
3.25 Fourth Floor – Corridor Damaged Floor Tile Replacement
Reference Nos.: C-049, C-054
Identified Issue:
Damaged floor tiles within the fourth-floor corridor require replacement.
Preliminary Root Cause:
Possible causes include pedestrian traffic, impact damage, defective adhesive, inadequate bedding, substrate movement or moisture penetration.
Recommended Rectification Work:
1. Identify and isolate the damaged flooring.
2. Remove defective tiles and bedding materials.
3. Inspect and repair the underlying substrate.
4. Install matching approved replacement tiles.
5. Maintain existing floor levels, alignment and joint widths.
6. Apply suitable grout and allow adequate curing.
7. Ensure a safe and even floor transition.
Inspection and Acceptance:
Check the completed floor for tile alignment, lippage, adhesion, joint quality and safe pedestrian access.
________________________________________
3.26 Fourth Floor – Garbage Room Floor Tile Replacement
Reference No.: C-050
Identified Issue:
Damaged floor tiles within the fourth-floor garbage room require replacement.
Preliminary Root Cause:
Possible causes include impact, heavy loading, moisture, chemical exposure, defective adhesive or deterioration of the underlying bedding.
Recommended Rectification Work:
1. Isolate the affected area.
2. Remove damaged tiles and defective bedding.
3. Inspect the underlying substrate.
4. Repair damaged or uneven areas.
5. Install matching approved floor tiles.
6. Maintain the existing floor level and drainage falls.
7. Apply suitable grout and allow adequate curing.
8. Clean the area before reopening it for use.
Inspection and Acceptance:
Inspect the completed flooring for alignment, adhesion, joint quality, drainage and overall finish.
________________________________________
3.27 Fourth Floor – Garbage Room Outside Area Wall Painting
Reference No.: C-051
Identified Issue:
Wall surfaces outside the fourth-floor garbage room require painting.
Preliminary Root Cause:
Possible causes include ageing, staining, moisture exposure, peeling paint and surface deterioration.
Recommended Rectification Work:
1. Inspect the affected wall surfaces.
2. Remove loose and deteriorated paint.
3. Repair cracks and damaged plaster.
4. Investigate and rectify moisture-related defects.
5. Apply suitable primer and approved finishing paint.
6. Protect adjacent surfaces during execution.
Inspection and Acceptance:
Check the finished walls for colour consistency, proper coverage and adhesion.
________________________________________
3.28 Fourth Floor – Electrical Room Wall Crack Repairing and Painting
Reference No.: C-052
Identified Issue:
Wall cracks and defective wall finishes within the fourth-floor electrical room require repair and painting.
Preliminary Root Cause:
Possible causes include plaster shrinkage, minor substrate movement, ageing, moisture or deterioration of the existing paint system.
Recommended Rectification Work:
1. Inspect and assess the wall cracks.
2. Check whether further technical investigation is required.
3. Remove loose paint and defective plaster.
4. Repair the cracks using suitable repair materials.
5. Allow adequate drying and curing.
6. Apply compatible primer and approved finishing paint.
7. Protect electrical panels, cables and equipment during the works.
Inspection and Acceptance:
Inspect the repaired surfaces for smoothness, adhesion and uniform coverage.
________________________________________
3.29 Fourth Floor – Water Meter Room Floor Epoxy Coating
Reference No.: C-053
Identified Issue:
The fourth-floor Water meter room floor requires epoxy coating.
Preliminary Root Cause:
Possible causes include wear, abrasion, moisture, contamination, poor previous surface preparation and deterioration of the existing coating.
Recommended Rectification Work:
1. Inspect the concrete substrate and existing floor coating.
2. Identify cracks, loose coating and contamination.
3. Remove defective coating and mechanically prepare the surface.
4. Repair cracks and surface irregularities.
5. Apply approved epoxy primer and coating.
6. Maintain the specified application rate and thickness.
7. Allow sufficient curing before reopening the area.
8. Protect electrical equipment and installations throughout the work.
Inspection and Acceptance:
Inspect the completed floor for coating continuity, adhesion, uniformity and thickness where specified.
________________________________________
3.30 Staircase – Handrail Painting
Reference No.: C-056
Identified Issue:
The staircase handrail requires surface preparation and painting.
Preliminary Root Cause:
Possible causes include frequent handling, abrasion, impact, ageing of the coating and corrosion of the metallic surface.
Recommended Rectification Work:
1. Inspect the handrail, joints, welds and fixing points.
2. Confirm that the handrail is properly secured.
3. Remove loose paint, rust and surface contaminants.
4. Prepare the surface by suitable abrasion and cleaning.
5. Apply compatible anti-corrosion primer where the handrail is metallic.
6. Apply approved durable finishing coats.
7. Protect adjacent staircase finishes during execution.
Inspection and Acceptance:
Inspect the handrail for secure fixing, proper surface preparation, coating adhesion and uniform finish.
________________________________________
3.31 Fifth Floor – Water Meter Room Floor Epoxy Coating
Reference No.: C-058
Identified Issue:
The fifth-floor Water meter room floor requires epoxy coating.
Preliminary Root Cause:
Possible causes include normal wear, abrasion, moisture, contamination, inadequate surface preparation and deterioration of the existing coating.
Recommended Rectification Work:
1. Inspect the existing floor and concrete substrate.
2. Remove loose and defective coating.
3. Mechanically prepare the substrate.
4. Repair cracks and surface defects.
5. Apply approved epoxy primer and coating in accordance with the manufacturer's requirements.
6. Allow full curing before reopening the room.
7. Protect electrical installations and equipment during execution.
Inspection and Acceptance:
Inspect the completed coating for adhesion, uniformity, continuity and thickness where specified.
________________________________________
3.32 Fifth Floor – Wallpaper Area Wall Crack Repair and Wallpaper Replacement
Reference Nos.: C-059, C-060
Identified Issue:
Wall cracks within the fifth-floor wallpaper area require repair and replacement of the affected wallpaper.
Preliminary Root Cause:
Possible causes include plaster shrinkage, minor substrate movement, inadequate joint treatment, moisture penetration or deterioration of the existing wall finish.
Recommended Rectification Work:
1. Inspect and mark the affected cracks.
2. Assess whether the cracks are superficial or require further technical investigation.
3. Remove existing wallpaper from the affected areas.
4. Investigate and rectify any moisture-related issues.
5. Repair cracks and damaged plaster using suitable materials.
6. Allow the repaired substrate to dry completely.
7. Apply suitable primer or sealer.
8. Install approved replacement wallpaper matching the existing design and colour.
9. Ensure proper alignment, adhesion and joint finishing.
Inspection and Acceptance:
Inspect the repaired walls and wallpaper for smoothness, pattern alignment, joint quality and overall appearance. Significant or recurring cracks shall be assessed before being covered.
________________________________________
3.33 Fifth Floor – Garbage Room Outside Area Wall Painting
Reference No.: C-061
Identified Issue:
Wall surfaces outside the fifth-floor garbage room require painting.
Preliminary Root Cause:
Possible causes include ageing, staining, moisture exposure, peeling paint and deterioration of the existing surface finish.
Recommended Rectification Work:
1. Inspect the affected wall surfaces.
2. Remove loose and defective paint.
3. Repair cracks and minor plaster defects.
4. Investigate moisture-related issues where present.
5. Apply suitable primer and approved finishing paint.
6. Protect adjacent finishes and services.
Inspection and Acceptance:
Inspect the completed walls for uniform colour, adhesion and overall finish quality.
________________________________________
3.34 Sixth Floor – Wallpaper Area Wall Crack Repair and Wallpaper Replacement
Reference No.: C-064
Identified Issue:
Wall cracks within the sixth-floor wallpaper area require repair and replacement of the affected wallpaper.
Preliminary Root Cause:
Possible causes include plaster shrinkage, minor substrate movement, moisture penetration or deterioration of the existing wall finish.
Recommended Rectification Work:
1. Inspect and assess the wall cracks.
2. Determine whether the cracks are superficial or require further investigation.
3. Remove the existing wallpaper from the affected area.
4. Repair cracks and damaged plaster.
5. Rectify any identified moisture source.
6. Allow the repaired surface to dry completely.
7. Apply suitable primer or sealer.
8. Install approved replacement wallpaper matching the existing design and finish.
Inspection and Acceptance:
Inspect the completed wall for smoothness, wallpaper alignment, joint quality and adhesion.
________________________________________
3.35 Sixth Floor – False Ceiling Tile Replacement and Gypsum Ceiling Painting
Reference Nos.: C-065, C-066, C-067, C-069, C-071, C-072, C-073
Identified Issue:
False ceiling tiles require replacement, and the gypsum ceiling areas require painting.
Preliminary Root Cause:
Possible causes include moisture exposure, leakage, physical damage, ageing of ceiling materials, deterioration of the supporting system and failure of existing ceiling finishes.
Recommended Rectification Work:
1. Inspect all identified false ceiling and gypsum ceiling areas.
2. Identify damaged, stained, loose or deteriorated ceiling tiles.
3. Investigate and rectify any leakage or moisture source.
4. Remove defective ceiling tiles carefully.
5. Inspect the ceiling grid, suspension system and supporting components.
6. Repair or replace defective supporting components where required.
7. Install matching approved ceiling tiles.
8. For gypsum ceiling areas, remove loose paint and repair damaged joints and surface defects.
9. Apply suitable primer and approved ceiling paint.
10. Ensure ceiling levels, alignment and access panels are properly maintained.
11. Protect lighting fixtures, electrical services and other installations.
Inspection and Acceptance:
Inspect the completed ceiling for secure fixing, level, alignment, uniform paint finish and proper reinstatement of ceiling components.
________________________________________
3.36 Sixth Floor – Garbage Room Floor Tile Replacement
Reference No.: C-068
Identified Issue:
Damaged floor tiles within the sixth-floor garbage room require replacement.
Preliminary Root Cause:
Possible causes include impact, heavy loading, moisture exposure, chemical contamination, defective bedding or deterioration of the underlying substrate.
Recommended Rectification Work:
1. Isolate the affected floor area.
2. Remove damaged tiles and defective bedding.
3. Inspect the underlying substrate.
4. Repair damaged or uneven areas.
5. Install matching approved replacement tiles.
6. Maintain the existing floor levels, drainage falls and joint widths.
7. Apply suitable grout and allow adequate curing.
8. Clean the area before reopening it for use.
Inspection and Acceptance:
Inspect the replacement tiles for alignment, adhesion, joint quality, drainage and overall finish.
________________________________________
3.37 Sixth Floor – Garbage Room Outside Area Wall Painting
Reference No.: C-070
Identified Issue:
Wall surfaces outside the sixth-floor garbage room require painting.
Preliminary Root Cause:
Possible causes include ageing, staining, moisture exposure, peeling paint and deterioration of the existing paint system.
Recommended Rectification Work:
1. Inspect the affected wall surfaces.
2. Remove loose and deteriorated paint.
3. Repair cracks and minor plaster defects.
4. Investigate and rectify moisture-related issues.
5. Allow the repaired surfaces to dry.
6. Apply suitable primer and approved finishing paint.
7. Protect adjacent doors, frames and finishes.
Inspection and Acceptance:
Inspect the completed wall surfaces for smoothness, uniform coverage and adhesion.
________________________________________
3.38 Sixth Floor – Corridor Damaged Floor Tile Replacement
Reference No.: C-074
Identified Issue:
Damaged floor tiles within the sixth-floor corridor require replacement.
Preliminary Root Cause:
Possible causes include pedestrian traffic, impact, defective bedding or adhesive, substrate movement and moisture penetration.
Recommended Rectification Work:
1. Identify and isolate the affected flooring.
2. Remove damaged tiles and defective bedding.
3. Inspect and repair the underlying substrate.
4. Install matching approved replacement tiles.
5. Maintain existing levels, alignment and joint widths.
6. Apply suitable grout and allow adequate curing.
7. Ensure the finished flooring is safe for pedestrian use.
Inspection and Acceptance:
Check the replacement flooring for adhesion, alignment, lippage, joint quality and safe transitions.
________________________________________
3.39 Roof – Handrail Painting
Reference No.: C-076
Identified Issue:
The roof handrail requires surface preparation and painting.
Preliminary Root Cause:
Possible causes include weather exposure, abrasion, frequent handling, ageing of the coating and corrosion of the metallic substrate.
Recommended Rectification Work:
1. Inspect the handrail, joints, welds and fixing points.
2. Confirm that all handrail components are properly secured.
3. Remove loose paint, rust and surface contaminants.
4. Prepare the surface by suitable mechanical abrasion.
5. Apply compatible anti-corrosion primer where the substrate is metallic.
6. Apply approved weather-resistant finishing coats.
7. Protect adjacent roof finishes during execution.
Inspection and Acceptance:
Inspect the handrail for secure fixing, corrosion protection, coating adhesion and uniform finish.
________________________________________
3.40 Lift Machine Room – Wall and Ceiling Painting
Reference Nos.: C-080, C-081, C-082, C-083
Identified Issue:
Wall and ceiling surfaces within the lift machine room require painting.
Preliminary Root Cause:
Possible causes include normal ageing, staining, moisture, surface cracking, condensation and poor adhesion of the existing paint system.
Recommended Rectification Work:
1. Inspect the wall and ceiling surfaces.
2. Identify cracks, dampness, staining and loose paint.
3. Investigate and rectify leakage or condensation before painting.
4. Remove loose and deteriorated paint.
5. Repair cracks and surface defects.
6. Allow the repaired areas to dry.
7. Apply suitable primer or sealer.
8. Apply approved finishing paint coats.
9. Protect lift machinery, electrical equipment, ventilation openings and associated services throughout the work.
Inspection and Acceptance:
Inspect the completed surfaces for uniform colour, adhesion, coverage and overall finish quality. Ensure that lift machinery and associated installations remain protected and operational.
________________________________________
3.41 Lift Machine Room – Floor Epoxy Coating
Reference No.: C-084
Identified Issue:
The lift machine room floor requires epoxy coating.
Preliminary Root Cause:
Possible causes include normal wear, abrasion, impact, chemical contamination, moisture within the substrate, inadequate surface preparation and deterioration of the existing coating.
Recommended Rectification Work:
1. Inspect the existing floor coating and concrete substrate.
2. Check for moisture, cracks, contamination and delaminated coating.
3. Remove loose and defective coating.
4. Mechanically prepare the concrete surface.
5. Repair cracks and surface irregularities.
6. Apply the approved epoxy primer and coating system.
7. Maintain the specified coating thickness and application requirements.
8. Allow sufficient curing before reopening the area.
9. Protect lift machinery and associated equipment during execution.
Inspection and Acceptance:
Inspect the completed floor for adhesion, surface continuity, uniformity and thickness where specified.
________________________________________
3.42 Roof Pump Room – Signboard Replacement
Reference No.: C-088
Identified Issue:
The existing roof pump room signboard requires replacement.
Preliminary Root Cause:
The specific reason for replacement is not recorded. Possible causes include weathering, fading, physical damage, loss of legibility or inadequate fixing.
Recommended Rectification Work:
1. Inspect the existing signboard and its fixing arrangements.
2. Confirm the required wording, dimensions, material, colour and installation location with Building Management.
3. Remove the existing signboard where applicable.
4. Supply and install an approved durable, weather-resistant replacement.
5. Ensure secure fixing and suitable positioning.
6. Confirm that the signboard is clearly visible and legible from the intended approach.
Inspection and Acceptance:
Inspect the installed signboard for correct wording, visibility, legibility, material quality and secure fixing.
________________________________________
3.43 Roof Pump Room – Wall and Ceiling Painting
Reference No.: C-089
Identified Issue:
Wall and ceiling surfaces within the roof pump room require painting.
Preliminary Root Cause:
Possible causes include weather exposure, ageing, staining, moisture, surface cracking, condensation and poor adhesion of the existing paint system.
Recommended Rectification Work:
1. Inspect the wall and ceiling surfaces.
2. Identify cracks, stains, dampness and loose paint.
3. Investigate and rectify any leakage or condensation.
4. Remove loose and deteriorated paint.
5. Repair cracks and damaged surface areas.
6. Allow the repaired surfaces to dry completely.
7. Apply suitable primer or sealer.
8. Apply approved finishing paint coats.
9. Protect pumps, electrical equipment, pipework and associated services.
Inspection and Acceptance:
Inspect the completed surfaces for proper adhesion, uniform coverage, colour consistency and overall finish quality.
________________________________________
3.44 Roof Barbecue Area – Floor Tile Replacement
Reference No.: C-090
Identified Issue:
Damaged floor tiles within the roof barbecue area require replacement.
Preliminary Root Cause:
Possible causes include impact, heavy traffic or loading, defective bedding or adhesive, substrate movement, water ingress, inadequate joints or poor installation.
Recommended Rectification Work:
1. Identify and isolate the damaged floor area.
2. Carefully remove damaged tiles and defective bedding materials.
3. Inspect the underlying substrate and identify any moisture or movement-related issues.
4. Repair the substrate where necessary.
5. Supply and install matching approved replacement tiles using suitable adhesive or bedding materials.
6. Maintain existing levels, drainage falls, alignment and joint widths.
7. Apply suitable grout or sealant as required.
8. Allow adequate curing before reopening the area.
9. Ensure that the completed flooring is stable and safe for use.
Inspection and Acceptance:
Inspect the completed floor for tile alignment, lippage, adhesion, joint quality, drainage falls and safe transitions.
________________________________________
4. GENERAL TECHNICAL AND QUALITY REQUIREMENTS
The following requirements shall apply to all rectification activities:
1. Site Verification: All identified locations shall be jointly inspected by the appointed contractor and Building Management representative before commencement of work.
2. Root Cause Rectification: Underlying causes such as water leakage, dampness, substrate movement, corrosion or defective bedding shall be investigated and rectified before carrying out cosmetic repairs.
3. Material Approval: Proposed materials, product data sheets, colour samples and technical specifications shall be submitted for approval before procurement and installation.
4. Method Statement: The contractor shall submit a detailed method statement and risk assessment covering the proposed work procedures, equipment, access arrangements and safety precautions.
5. Material Compatibility: All materials shall be suitable for the existing substrate and the intended service environment. Manufacturer recommendations shall be followed for surface preparation, application, thickness and curing.
6. Protection of Existing Facilities: Residents, building users, equipment, electrical installations, pumps, lift machinery, drainage points and adjacent completed finishes shall be adequately protected.
7. Work Area Safety: Suitable barricades, warning signs, ventilation and safe access arrangements shall be provided throughout the rectification activities.
8. Quality Inspections: Inspections shall be conducted at appropriate stages, including after removal of defective materials, after substrate preparation, before application of final finishes and upon completion.
9. Workmanship: All works shall be executed by suitably qualified personnel using approved materials and proper workmanship practices.
10. Completion Records: Before-and-after photographs, material details, inspection comments, applicable test results and written completion acceptance shall be maintained against the respective reference numbers.
5. PRIORITY AND SAFETY CONSIDERATIONS
During the initial site verification, particular attention shall be given to conditions that may present safety or operational risks, including:
• Loose, damaged or unstable false ceiling components.
• Damaged or uneven floor tiles creating trip hazards.
• Loose or unstable handrails.
• Active water leakage or moisture affecting building finishes.
• Defects near electrical installations and service rooms.
• Conditions affecting pump room and lift machine room equipment.
• Deteriorated external façade materials that may present a falling-object risk.
Any area identified as unsafe shall be isolated or barricaded until the necessary corrective measures have been completed.
6. CONCLUSION AND RECOMMENDATION
Based on the identified maintenance requirements, the building requires various civil and architectural rectification works covering the basement, ground floor, upper floors, staircases, roof areas, service rooms and external façade.
The repetitive work descriptions have been consolidated under common technical headings to simplify review, coordination and execution. The corresponding original reference numbers have been retained to ensure traceability and proper monitoring of each identified requirement.
All works shall be completed in accordance with approved specifications, manufacturer's recommendations and good engineering practices. Upon completion, each reference shall be inspected, supported by photographic records and formally closed only after acceptance by the responsible Building Management representative or appointed Engineer.
Kindly visit the site must for scope of work and quantity and apply on the RFP.
Terms & Condition
1. Vendors are to use the Response Form provided and include all information requested by HOAM in relation to the RFP.
2. By submitting a Proposal the Vendor
accepts that it is bound by the RFP Process, Terms and Conditions (RFP-Terms)
a. examine the RFP and any
documents referenced in the RFP and any other information provided by HOAM
b. consider all risks,
contingencies and other circumstances relating to the delivery of the Requirements
and include adequate provision in its Proposal to manage such risks and contingencies.
c. document in its Proposal all
assumptions and qualifications made about the delivery of the Requirements,
including any assumption that HOAM or a third party will deliver any aspect of
the Requirements or incur any cost related to the delivery of the Requirements.
d. ensure that pricing information
is quoted in UAE dirhams (AED) inclusive of VAT.
e. satisfy itself as to the
correctness and sufficiency of its Proposal, including the proposed pricing and
the sustainability of the pricing.
f. There is no expectation or obligation for Vendors to submit Proposals in response to the RFP solely to remain on any prequalified or registered supplier list. Any Vendor on such a list will not be penalised for failure to submit a Proposal.
4. Proposals are to remain valid and open for acceptance by HOAM for the Offer Validity Period.
5. Each Vendor should satisfy itself as to the interpretation of the RFP. If there is any perceived ambiguity or uncertainty in the RFP document/s Vendors should seek clarification before the Deadline for Questions.
6. All requests for clarification must be made through the online system to HOAM’s Point of Contact. HOAM will endeavour to respond to requests in a timely manner, but not later than the deadline for HOAM to answer Vendors’ questions, if applicable.
7. If HOAM considers a request to
be of sufficient importance to all Vendors it may provide details of the
question and answer to other Vendors. In doing so HOAM may summarise the Vendor’s
question and will not disclose the Vendor’s identity. The question and answer
may be posted (updated on the system) and/or emailed to participating Vendors.
8. In submitting a request for clarification a Vendor is to indicate, in its request, any information that is commercially sensitive. HOAM will not publish such commercially sensitive information. However, HOAM may modify a request to eliminate such commercially sensitive information, and publish this and the answer where HOAM considers it of general significance to all Vendors.
9. Each Vendor is responsible for ensuring that its Proposal is received by HOAM on or before the Deadline for Proposals.
10. HOAM intends to rely on the Vendor’s
Proposal and all information provided by the Vendor (e.g. correspondence and
negotiations). In submitting a Proposal and communicating with HOAM each Vendor
should check that all information it provides to HOAM is:
a. true, accurate and complete,
and not misleading in any material respect
b. does not contain Intellectual Property that will breach a third party’s rights.
11. Where HOAM requires the Proposal to be delivered in hard and soft copies, the Vendor is responsible for ensuring that both the hard and soft copies are identical.
12. HOAM will convene an evaluation panel comprising members chosen for their relevant expertise and experience. In addition, HOAM may invite independent advisors to evaluate any Proposal, or any aspect of any Proposal.
13. Each Vendor authorises HOAM to collect additional information, and to use that information as part of its evaluation of the Vendor’s Proposal.
14. Each Vendor is to ensure that all referees listed in support of its Proposal agree to provide a reference.
15. To facilitate discussions between HOAM and third parties each Vendor waives any confidentiality obligations that would otherwise apply to information held by a third party.
16. HOAM may, at any time, request from any Vendor clarification of its Proposal as well as additional information about any aspect of its Proposal. HOAM is not required to request the same clarification or information from each Vendor.
17. The Vendor must provide the clarification or additional information in the format requested. Vendors will endeavour to respond to requests in a timely manner. HOAM may take such clarification or additional information into account in evaluating the Proposal.
18. Where a Vendor fails to respond adequately or within a reasonable time to a request for clarification or additional information, HOAM may cease evaluating the Vendor’s Proposal and may eliminate the Proposal from the RFP process.
19. HOAM will base its initial evaluation on the Proposals submitted in response to the RFP. HOAM may adjust its evaluation of a Proposal following consideration of any clarification or additional information.
20. In deciding which Vendor/s to
shortlist HOAM will take into account the results of the evaluations of each
Proposal and the following additional information:
a. each Vendor’s understanding of
the Requirements, capability to fully deliver the Requirements and willingness
to meet the terms and conditions of the Proposed Contract
b. except where the price is the only criterion, the best value-for-money over the whole of-life of the goods or services.
21. In deciding which Vendor/s, to
shortlist HOAM may take into account any of the following additional
information:
a. the results from reference
checks, site visits, product testing and any other due diligence
b. the ease of contracting with a Vendor
based on that Vendor’s feedback on the Proposed Contract (where these do not
form part of the weighted criteria)
c. any matter that materially
impacts on HOAM’s trust and confidence in the Vendor
d. any other relevant information that HOAM may have in its possession.
22. HOAM will advise Vendors if they have been shortlisted or not. Being shortlisted does not constitute acceptance by HOAM of the Vendor’s Proposal, or imply or create any obligation on HOAM to enter into negotiations with, or award a Contract for delivery of the Requirements to any shortlisted Vendor/s. At this stage in the RFP process HOAM will not make public the names of the shortlisted Vendors.
23. HOAM may invite a Vendor to enter into negotiations with a view to contract. Where the outcome is unsatisfactory HOAM may discontinue negotiations with a Vendor and may then initiate negotiations with another Vendor.
24. HOAM may initiate concurrent negotiations with more than one Vendor. In concurrent negotiations HOAM will treat each Vendor fairly.
25. Each Vendor agrees that any
legally binding contract entered into between the Successful Vendor and HOAM
will be essentially in the form of the Proposed Contract.
1. All enquiries regarding the RFP must be directed to HOAM’s Point of Contact.
2. Vendors must not directly or indirectly approach any representative of HOAM, or any other person, to solicit information concerning any aspect of the RFP.
3. Only the Point of Contact, and any authorised person of HOAM, are authorised to communicate with Vendors regarding any aspect of the RFP. HOAM will not be bound by any statement made by any other person.
4. HOAM may change the Point of
Contact at any time. This notification may be posted on the system.
Where a Vendor has an existing contract with HOAM then business as usual communications, for the purpose of managing delivery of that contract, will continue using the usual contacts. Vendors must not use business as usual contacts to lobby HOAM, solicit information or discuss aspects of the RFP.
6. Each Vendor must accept and adhere to the Conflict of Interest declaration in the Response Form and must immediately inform HOAM should a Conflict of Interest arise during the RFP process. A material Conflict of Interest may result in the Vendor being disqualified from participating further in the RFP.
7. Vendors must not attempt to influence or provide any form of personal inducement, reward or benefit to any representative of HOAM in relation to the RFP.
8. A Vendor who attempts to do anything prohibited may be disqualified from participating further in the RFP process.
9. HOAM reserves the right to require additional declarations, or other evidence from a Vendor, or any other person, throughout the RFP process to ensure probity of the RFP process.
10. Vendors must not engage in collusive, deceptive or improper conduct in the preparation of their Proposals or other submissions or in any discussions or negotiations with HOAM. Such behaviour will result in the Vendor being disqualified from participating further in the RFP process. In submitting a Proposal the Vendor warrants that its Proposal has not been prepared in collusion with a Competitor.
11. HOAM reserves the right, at its discretion, to report suspected collusive or anticompetitive conduct by Vendors to the appropriate authority and to give that authority all relevant information including a Vendor’s Proposal.
12. HOAM and Vendor will each take reasonable steps to protect Confidential Information and, without limiting any confidentiality undertaking agreed between them, will not disclose Confidential Information to a third party without the other’s prior written consent.
13. HOAM and Vendor may each disclose Confidential Information to any person who is directly involved in the RFP process on its behalf, such as officers, employees, consultants, contractors, professional advisors, evaluation panel members, partners, principals or directors, but only for the purpose of participating in the RFP.
14. Vendors acknowledge that by law, HOAM will not be in breach of its obligations if Confidential Information is disclosed by HOAM to the appropriate authority because of suspected collusive or anticompetitive tendering behaviour. Where HOAM receives a request that relates to a Vendor’s Confidential Information HOAM will consult with the Vendor and may ask the Vendor to explain why the information is considered by the Vendor to be confidential or commercially sensitive.
15. For the duration of the RFP, to the date of the announcement of the Successful Vendor, or the end of the RFP process, the Vendor agrees to keep the RFP strictly confidential and not make any public statement to any third party in relation to any aspect of the RFP, the RFP process or the award of any Contract without HOAM’s prior written consent.
16. A Vendor may disclose RFP information to any person but only for the purpose of participating in the RFP. The Vendor must take reasonable steps to ensure that such recipients do not disclose Confidential Information to any other person or use Confidential Information for any purpose other than responding to the RFP.
17. Each Vendor will meet its own costs associated with the preparation and presentation of its Proposal and any negotiations.
Ownership
of documents
18. The RFP and its contents remain the property of HOAM. All Intellectual Property rights in the RFP remain the property of HOAM or its licensors. HOAM may request the immediate return or destruction of any or all RFP documents and any copies. Vendors must comply with any such request in a timely manner.
19. All documents forming the Proposal will, when delivered to HOAM, become the property of HOAM. Proposals will not be returned to Vendors at the end of the RFP process.
20. Ownership of Intellectual Property rights in the Proposal remain the property of the Vendor or its licensors. However, the Vendor grants to HOAM a non-exclusive, non-transferable, perpetual licence to retain, use, copy and disclose the information contained in the Proposal for any purpose related to the RFP process.
No binding legal relations
21. Neither the RFP, nor the RFP process creates a process contract or any legal relationship between HOAM and any Vendor, except in respect of:
a. the Vendor’s declaration in its
Proposal
b. the Offer Validity Period
c. the Vendor’s statements,
representations and/or warranties in its Proposal and in its correspondence and
negotiations with HOAM.
d. no legal relationship is formed
between HOAM and any Vendor unless and until a contract is entered into between
those parties.
Elimination
22. HOAM may exclude a Vendor from
participating in the RFP if HOAM has evidence of any of the following, and is
considered by HOAM to be material to the RFP:
a. the Vendor has failed to
provide all information requested, or in the correct format, or materially
breached a term or condition of the RFP
b. the Proposal contains a
material error, omission or inaccuracy
c. the Vendor is in bankruptcy,
receivership or liquidation
d. the Vendor has made a false
declaration
e. there is a serious performance
issue in a historic or current contract delivered by the Vendor
f. the Vendor has been convicted
of a serious crime or offence
g. there is professional
misconduct or an act or omission on the part of the Vendor which adversely
reflects on the integrity of the Vendor
1. Despite any other provision in
the RFP HOAM may, on giving due notice to Vendors:
a. amend, suspend, cancel and/or
re-issue the RFP, or any part of the RFP
b. make any material change to the
RFP (including any change to the timeline, Requirements or Evaluation Approach).
a. in exceptional circumstances,
accept a late Proposal where it considers that there is no material prejudice
to other Vendors. HOAM will not accept a late Proposal if it considers that
there is risk of collusion on the part of a Vendor, or the Vendor may have
knowledge of the content of any other Proposal
b. in exceptional circumstances,
answer a question submitted after the Deadline for Questions, if applicable
c. accept or reject any Proposal,
or part of a Proposal
d. accept or reject any
non-compliant, non-conforming or alternative Proposal
e. decide not to accept the lowest
priced conforming Proposal unless this is stated as the Evaluation Approach
f. decide not to enter into a
Contract with any Vendor
g. liaise or negotiate with any Vendor
without disclosing this to, or doing the same with, any other Vendor
h. provide or withhold from any Vendor
information in relation to any question arising in relation to the RFP.
Information will usually only be withheld if it is deemed unnecessary, is
commercially sensitive to a Vendor, is inappropriate to supply at the time of
the request or cannot be released for legal reasons
i. amend the Proposed Contract at
any time, including during negotiations with a shortlisted Vendor
j. waive irregularities or
requirements in or during the RFP process where it considers it appropriate and
reasonable to do so.
3. HOAM may request that a Vendor/s
agrees to HOAM:
a. selecting any individual
element/s of the Requirements that is offered in a Proposal and capable of
being delivered separately, unless the Proposal specifically states that the
Proposal, or elements of the Proposal, are to be taken collectively
b. selecting two or more Vendors
to deliver the Requirements as a joint venture or consortium.
Law of
the Emirate of Dubai
4. The laws of The Emirate of
Dubai shall govern the RFP and each Vendor agrees to submit to the exclusive
jurisdiction of the Emirate of Dubai courts in respect of any dispute concerning
the RFP or the RFP process.
HOAM will not be liable in
contract, tort, equity, or in any other way whatsoever for any direct or
indirect damage, loss or cost incurred by any Vendor or any other person in
respect of the RFP process.
2. Nothing contained or implied in the RFP, or RFP process, or any other communication by HOAM to any Vendor shall be construed as legal, financial, or other advice. HOAM has endeavored to ensure the integrity of such information. However, it has not been independently verified and may not be updated.
3. HOAM has issued the RFP with the intent of purchasing the goods or services described in the Requirements. The term HOAM (Highrise Owners Association Management LLC) includes its officers, employees, contractors, consultants, agents and representatives.
HOAM- Highrise Owners Association Management
La Fontana Apartments
ResidentialLa Fontana Apartments, Arjaan, Dubai, United Arab Emirates