Implementation of Automated Parking Access System.

Posted On: March 17, 2023
Closing On: March 31, 2023

Project name: XXII Carat

Project address: The Palm Jumeirah, Dubai.


Mansions Owners Association Management is seeking proposals for the provision of the services described below:


Each Bidder to this RFP is expected to:


   fully inform themselves on all aspects of the work required to be performed;

   submit its proposal in accordance with scoop of works and services required;

   submit its proposal before/on 31 March 2023.


Method to Submit Proposal:


Through iSkaan web portal (


Scope of Services required:


The proposed system should cover the following:


   Vehicle Detection: The system should be able to detect vehicles approaching the gate and identify their type and license plate number.

   Access Control: The system should be able to grant or deny access to vehicles based on pre-configured rules. It should also allow access to authorized vehicles without requiring any manual intervention.

   Security Monitoring: The system should be able to monitor the premises and detect any suspicious activity. It should also be able to record video footage of the activity for future reference.

   Maintenance: The system should be easy to maintain and repair. It should also be designed to minimize downtime and ensure optimal performance.


Description of Services required:


The successful vendor will be responsible for providing a fully automated system that meets the above requirements:


   Installing the system and ensuring it is configured properly.

   Conducting thorough testing to ensure the system is functioning as intended.

   Providing comprehensive training to our staff on how to operate and maintain the system.

   Providing ongoing maintenance and support to ensure the system continues to operate at optimal performance.


Qualifications of Bidder:


   Trade license of the company must include the activity for which proposal is submitted;           

   Professional License as registered in Dubai Economic Department;                          

   Minimum 3-year relevant Experience / Portfolio.


Additional Requirements/Conditions:


   Company profile, including a brief history of the company and experience in the CCTV industry Details of similar projects completed in the past, including references and case studies;

   Technical specifications of the proposed system, including hardware and software components, communication protocols, and integration requirements;

   Details on system installation, configuration, testing, and training;

   A detailed proposal outlining the recommended solution, including equipment and materials, installation timeline, and costs;

   A project management plan outlining the vendor's approach to the project, including timelines, milestones, and deliverables;

   A service level agreement outlining the vendor's ongoing support and maintenance commitments.


Payment Terms:


30 days from receipt date of Invoice.




The Bidder must ensure that it maintains insurance policies relevant to the delivery of Services identified in this RFP, should the Bidder be awarded the contract.




Mansions OAM reserves the right to seek clarification or additional information from any Bidder related to their Submission.


Conflict of Interest:


At the time of submitting a proposal, the Bidder agrees there is no conflict of interest (real or perceived).




The Bidder will also need to provide evidence of ability and experience to undertake the specified objectives/duties in this RFP. 


The following documentation is required to be included in the Submission:


           Company Profile;

           Professional License as registered in Dubai Economic Department;

           Relevant Experience / Portfolio.


Expected execution date of Contract and Service Completion: TBA.


Point of Contact for site visiting:


Mr. Jay Pathak (+971 52 898 33 46).

Terms & Condition

No Subcontracting: In accordance to Jointly Owned Property Law No.6,2019, Notwithstanding anything in this Agreement, the vendor/contractor may not use any subcontractor to perform any of his obligations under this work order. Unless: 

(a) Vendor has obtained the prior written consent of Mansions CM to the use of the subcontractor, and 

(b) Vendor has entered into a separate written agreement with the subcontractor which requires the subcontractor to agree to and abide by all the terms and conditions of this Agreement. 

The Community shall be deemed to be a third-party beneficiary of any such agreement between the vendor and a permitted subcontractor. 

Notwithstanding the foregoing, the vendor shall not be relieved of any of its duties or obligations under this Agreement as a result of entering into a written agreement with a permitted subcontractor.

Payment will be done after work completion upon submitting the invoice along with work completion/service reports/warranty certificates.

As per the rules, all vendors supplying services in the Emirate of Dubai must have trade license issued by relevant authority in the Emirate of Dubai. 
Before you apply for any job in the Emirate of Dubai, please make sure to comply with regulatory requirements. 
Failure to do so can result in stoppage of funds through Escrow Account.
Mansions CM, bears no liability towards any payment that is withheld by the Escrow Operator.

1)      The contractor/service provider must have and maintain a valid and appropriate license in the Emirate of Dubai in order to provide the services under the scope of work of this agreement.

2)      NO sub-contracting shall be permitted under this agreement.

3)      The contractor/service provider warrants and guarantees that there is no conflict of interest, nor the relationship between the company and/or any of its officers, the Owners Association Management, and/or any of the Board/Committee Members.

4)      The contractor/service provider undertakes that will not accept or have given any commission, any form of inducement, bribe, kickback, offering, or anything of value to the Developer or other party involved in the award of this Management agreement for its duration for purposes connected with this agreement and which gives rise to, or is likely to give rise to, a material conflict of interest between the Managing Agent and the Owners Association.

The agreement may be terminated by either party without any cause by giving the other party 1 month/30 days prior written notice thereof.
mansions owners association management
mansions owners association management

XXII CARAT CLUB VILLAS Palm Jumeirah, Dubai, United Arab Emirates