(1 Months) Community Events AMC

AMC
Posted On: November 9, 2026
Closing On: November 14, 2026
JOB REFERENCE:
JB4621-26-00076

Sigma Homes Owners Association Management Services (OAMS) invites qualified and
experienced event management companies to submit their technical and commercial proposals
for the planning, supply, installation, coordination and execution of Christmas and Year-End
Community Celebrations 2026 at three residential properties under our management.
The objective is to provide a professionally organised, family-friendly and inclusive festive
experience for residents, including adults, children and families, while ensuring appropriate
safety standards, cost efficiency and minimal disruption to building operations.
Interested suppliers are requested to submit a comprehensive proposal in accordance with the
requirements outlined below.

3. SCOPE OF WORK


The appointed contractor shall provide a complete event management solution, including the
following services.

1. Christmas Decorations & venue setup
• Supply and installation of a suitable Christmas tree with decorative ornaments.
• Festive lighting, wreaths, ribbons and themed decorations.
• Professionally designed Christmas photo backdrop.
• Decoration of designated event areas without obstructing building access.
• Safe installation, dismantling and removal of all temporary decorations.
• Option to purchase and retain reusable decorations, with separate pricing.

2.Santa claus Appearance and  Gift Distribution
• Professional Santa Claus performer for each event.
• Interactive engagement with children and families.
• Santa photo session.
• Supply of age-appropriate, individually wrapped children's gifts.
• Gift options and unit prices to be clearly specified.
• Organised gift distribution coordinated with the management registration list.

3.Childrens Entertainment and activities
The proposal should include suitable activities such as:
• Face painting.
• Balloon modelling.
• Christmas colouring and craft workshops.
• Interactive children's games.
• Family-friendly competitions.
• Additional creative activities proposed by the supplier.
The supplier shall identify the number of entertainers and supervisors provided.

4.Adult and family entertainment
• Professional event host or master of ceremonies.
• Festive background music.
• Interactive family activities.
• Community engagement games.
• Resident appreciation segment.
• Suitable sound system and microphones.
All entertainment must be appropriate for a residential community, with controlled sound levels.

5.Food & Refershments
Provide suitable catering options for the anticipated number of attendees, including:
• Assorted finger foods and snacks.
• Cakes, cookies and festive desserts.
• Juices, water and non-alcoholic beverages.
• Appropriate vegetarian options.
• Food service tables, serving materials and waste bins.
Suppliers shall provide menu options, per-person pricing, food safety arrangements and
applicable allergen information.

6. Event management & logistics
• Dedicated event coordinator.
• Event-day setup and supervision.
• Required event staff and entertainers.
• Delivery and transportation.
• Installation and dismantling.
• Coordination with building security and facilities management.
• Waste removal and restoration of the event area to its original condition.

7.Health,safety and building requirements
The supplier shall ensure:
1. No obstruction of fire exits, lift access, corridors or emergency equipment.
2. Safe electrical installations and cable management.
3. Compliance with applicable Dubai safety and event requirements.
4. No drilling, permanent fixing or alteration of common property without written approval.
5. Appropriate supervision of activities involving children.
6. Protection of building finishes, furniture and equipment.
7. Immediate reporting of incidents, damage or unsafe conditions.
8. Provision of relevant insurance documentation and permits where applicable.
The supplier shall coordinate all arrangements with Sigma Homes OAMS before installation.

8.Quotation Requirements
Suppliers must submit three separate property-specific quotations and one consolidated
commercial offer covering all three events.
The quotation must provide an itemised breakdown of:
Item Required                                                                                              Pricing
Christmas decorations and installation                                                     Lump sum
Santa Claus performer                                                                              Per event
Children's gifts                                                                                          Unit price and quantity
Children's activities                                                                                   Per activity/package
Adult and family entertainment                                                                 Per event
Catering and refreshments                                                                       Per person/package
Sound system and equipment                                                                  Lump sum
Event staffing and coordination                                                                Lump sum
Transportation, setup and dismantling                                                     Lump sum
Additional or optional activities                                                                Separately itemised
VAT                                                                                                          Separately stated
Total                                                                                                         Per building and consolidated
Any discount offered for awarding all three events to the same company must be clearly

Terms & Condition

Terms and Conditions:

  1. The contractor shall complete all works within the agreed timeline, subject to delays caused by unforeseen circumstances (e.g., adverse weather conditions), which must be promptly communicated.

  2. All materials used must meet the agreed-upon specifications and standards as stated in the scope of work. Any deviations must be approved in writing.

  3. The contractor is responsible for ensuring the safety of their personnel and compliance with all applicable health and safety regulations.

  4. Any damage caused to the property during the work process must be repaired or compensated by the contractor at their own expense.

  5. Payment terms, including any advance payments, progress payments, and final payments, must be agreed upon in writing before commencement of work.

  6. The contractor shall provide a warranty for the completed work for a duration of 12 months, covering workmanship and material defects.

  7. The contractor is required to secure all necessary permits or approvals for the work to be carried out.

  8. The client reserves the right to inspect the work at any stage to ensure compliance with the agreed standards and scope.

  9. Any additional work outside the original scope must be documented and approved by both parties before execution.

  10. In case of any disputes, both parties agree to resolve the matter amicably or through mediation/arbitration as per the local laws.

  11. The contractor shall maintain confidentiality regarding any sensitive information related to the property or project.

  12. The client reserves the right to terminate the contract in case of non-compliance with the terms and conditions or unsatisfactory progress, subject to prior notice and opportunity to rectify issues.

By accepting this scope of work, the contractor agrees to abide by the above terms and conditions.

 

Terms and Conditions:

  1. The contractor shall complete all works within the agreed timeline, subject to delays caused by unforeseen circumstances (e.g., adverse weather conditions), which must be promptly communicated.

  2. All materials used must meet the agreed-upon specifications and standards as stated in the scope of work. Any deviations must be approved in writing.

  3. The contractor is responsible for ensuring the safety of their personnel and compliance with all applicable health and safety regulations.

  4. Any damage caused to the property during the work process must be repaired or compensated by the contractor at their own expense.

  5. Payment terms, including any advance payments, progress payments, and final payments, must be agreed upon in writing before commencement of work.

  6. The contractor shall provide a warranty for the completed work for a duration of 12 months, covering workmanship and material defects.

  7. The contractor is required to secure all necessary permits or approvals for the work to be carried out.

  8. The client reserves the right to inspect the work at any stage to ensure compliance with the agreed standards and scope.

  9. Any additional work outside the original scope must be documented and approved by both parties before execution.

  10. In case of any disputes, both parties agree to resolve the matter amicably or through mediation/arbitration as per the local laws.

  11. The contractor shall maintain confidentiality regarding any sensitive information related to the property or project.

  12. The client reserves the right to terminate the contract in case of non-compliance with the terms and conditions or unsatisfactory progress, subject to prior notice and opportunity to rectify issues.

By accepting this scope of work, the contractor agrees to abide by the above terms and conditions.

 

APPLY NOW
SIGMA HOMES OWNERS ASSOCIATION MANAGEMENT SERVICES
SIGMA HOMES OWNERS ASSOCIATION MANAGEMENT SERVICES
Empire Residence
Empire Residence
Mixed Use

JVC17TCP002B, Empire Residence, Jumeirah Village Circle, Al Barsha South Fourth, JVC, Dubai, Dubai, United Arab Emirates

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